One shared view
Replace scattered messages and notes with a single place everyone can see and update.
Shared responsibility, made visible
Not another group chat. One shared view of what needs doing and who is doing it.
Clear ownership
Assign tasks so everyone knows who is responsible. No more guessing or double-checking.
Custom statuses
Use ticks or simple statuses to match the way your group works.
Always up to date
Everyone sees the latest version in real time. No chasing updates or lost messages.
What's done and what's left
See progress at a glance: done, in progress and still to do, without asking for updates.
Works across devices
Use the iPhone and Android apps, or open it in any web browser on your desktop or laptop.
A closer look
Shared lists, assigned tasks, task chat and notifications. Select a screen to enlarge it.
How it works
Three simple steps to stay organised together.
- 1
Create a shared plan
Set up a list for a project, a client, your team's actions or anything at home.
- 2
Invite the right people
Share with colleagues, clients, family or friends so everyone sees the same picture.
- 3
Stay aligned as you go
Assign tasks, track progress, and tick things off, without the constant back-and-forth.
Made for real life
For work, home and everything in between. Wherever more than one person needs to know what's happening.
Team actions
What was agreed in the meeting, who's doing it, and whether it's done. No more chasing in the group chat.
Client work
One list per client, shared with the client. For VAs, consultants, coaches and anyone juggling several clients.
Projects and refits
Suppliers, quotes and deadlines in one place, with clear owners for every task.
Committees and clubs
Follow-up that doesn't depend on one person remembering everything.
Events
Roles, supplies and on-the-day tasks, so everyone knows their part.
Home and family
Life admin, house jobs and trips. Fair, visible and easy to follow.
Pricing
No subscription required.
Free to use
Create shared lists, invite people, assign tasks, and keep everyone organised without paying for a plan.
Get everyone on the same list.
Get the app or open it on the web. See what's done, what's left and who's on it, without the chasing.
FAQ
Short answers to common questions.
Who is Shared List App for?
Teams, small businesses, client-facing freelancers, committees and clubs, and households. Anyone who needs one shared view of what needs doing and who's doing it, at work, at home or both.
How is this different from a to-do app or project tool?
Shared List App is a coordination tool, not a personal to-do list or complex project manager. It focuses on what people actually use when organising together: shared lists, clear ownership, and visible progress. It is designed from years of real-world learning.
Where did Shared List App come from?
Shared List App is built on years of development and learning from Planhive, our earlier shared organisation platform. That experience shaped a focused product designed around what helps people stay aligned. Read our story.
Can I share a list privately?
Yes. You choose who to invite, so your lists stay with the right people.
Is there a mobile app, and can I use it on the web?
Yes. Download Shared List App on the App Store for iPhone and iPad, or on Google Play for Android. You can also use Shared List App in your browser at app.sharedlistapp.com, with the same lists on every device.
How much does Shared List App cost?
Shared List App is free to use. Create shared lists, invite people, assign tasks, and keep everyone organised without paying for a plan. Download the app on the App Store or Google Play, or use the web app, to get started.